Notice

Our highest priority is the safety of all our valued customers and colleagues, especially as we face the battle against COVID-19. Please read our coronavirus update here

What is the Baxi Heating Charitable Trust?

The Baxi Heating Charitable Trust has been established so that we can support charitable activities and organisations in the communities in which we live and work in the UK and Ireland.
Nightrider Group Photo

What is it for?

We aim to support three areas:


  • The relief of sickness and the preservation of health
  • The advancement of learning and education
  • The maintenance and improvement of accommodation facilities for the homeless and the prevention and relief of poverty

How do we do it?

  • Sponsorship: raising money by taking part in sponsored activities and organising fundraising events, such as charity fun days.
  • Fundraising and grants: our colleagues organise events to raise money for the Trust, for example through bake sales, dress down days, customer golf days, etc. Monies raised goes into the Trust coffers. Colleagues and local organisations can ask for grants to support charitable causes close to their hearts through the Trust. Applications up to £1,000 will be considered by the Trustees.
  • Products: we can support charities and organisations that meet our criteria by providing free of charge heating and hot water products to help support those people who need it most.
  • Volunteering: colleagues can provide voluntary support for organisations in our local communities.
The Baxi Heating Charitable Trust is overseen by a board of Trustees who work for Baxi Heating.
Marketing team Wolf Run
Apply for FundingContact the trust

If you are a Baxi Heating colleague and would like to get involved with fundraising activities, please contact the Trust to discuss with your local CSR representative.

Data Privacy Notice

Introduction

The Baxi Heating Charitable Trust and Baxi Heating UK Limited are joint data-controllers for The Baxi Heating Charitable Trust (“we”, “us”, “our”). This means that we are responsible for deciding how personal information about you is held and used. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations under data protection legislation, including the General Data Protection Regulation (EU) 2016/679 and the Data Protection Act 2018.

The purpose of this privacy notice is to make all applicants aware of how and why we collect and use their personal information, both during and after the application process. It will be relevant to those applying to the Baxi Heating Charitable Trust for funding and makes applicants aware of how their personal data will be used and how long it will usually be retained for. It provides applicants with certain information that must be provided under data protection legislation.

Data protection principles

We will comply with data protection law and principles, which means that your data will be:

  • used lawfully, fairly and in a transparent way;
  • collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;
  • relevant to the purposes we have told you about and limited only to those purposes;
  • accurate and kept up to date;
  • kept only as long as necessary for the purposes we have told you about; and
  • kept securely.


    What information do we collect?

  • We collect a range of information about you / the person the application relates to. This includes:
  • name, address and contact details, including email address and telephone number; and
  • certain information relating to the funding application, such as why you are requesting funding, its proposed value and who / where to pay the funds should the application be successful.

    We collect this information in a variety of ways. For example, data might be captured via the application form on our web site, through other supporting documents provided and / or collected through personal communication with you or other forms of assessment.

    We may also collect personal data about you from third parties, such as the Charities Commission.

    Where will the information be stored?

    Data will be stored in a range of different places, including on your application record and in management systems and on other IT systems (including email).

    Why do we process personal data?

    We need to process data to take steps at your request as part of the application assessment procedure. If you are a successful applicant, we will also need to process your data to award you the funding that you have applied for.

    In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, we are required to carry out due diligence to determine the charitable status of the organisation(s) applying for funding.

    We hold a legitimate interest in processing personal data during the funding assessment process and for keeping records of the process. Processing data from funding applicants allows us to manage the funding process, assess and confirm an applicant's suitability for a grant and decide who to award funding to.

    We will not use your data for any purpose other than the funding assessment and award process for which you have applied.

    Who has access to the data?

    Your information will be shared between the Baxi Heating Charitable Trust and Baxi Heating UK Limited as joint data controllers for the purposes of processing. This includes members of the Trustee Board, and the administrator of the Baxi Heating Charitable Trust.

    We will not share your data with third parties, other than professional support bodies and the Charities Commission.

    We will not transfer your data outside the European Economic Area.

    How do we protect data?

    We take the security of your data seriously. We have internal policies and controls in place to try and help ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by the appropriate individuals in the proper performance of their duties.

    For how long do we keep data?

    Please be aware that for our charity legal reporting obligations we are required to retain details of all funding applications made. Please contact us for further details of our retention policies.

    Your rights

    As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • request that we change incorrect or incomplete data;
  • request that we delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;

  • object to the processing of your data where we are relying on our legitimate interests as the legal ground for processing; and
  • ask us to stop processing data for a period if the data is inaccurate or there is a dispute about whether or not your interests override our legitimate grounds for processing data.

If you would like to exercise any of these rights, or have any questions or concerns relating to the handling of your personal data, queries related to subject access requests, your rights or want to make a complaint about how we are processing your data, please contact:

Privacy Compliance Manager
Brooks House
Coventry Road
Warwick
CV34 4LL
Email: privacycompliancemanager@baxi.co.uk
Tel: +44 (0)1926 478 312

If you are not satisfied with our processing of your personal data, you have the right to lodge a complaint with the relevant supervisory authority, the Information Commissioner’s Office, at any time by visiting www.ico.org.uk/make-a-complaint or by telephone on 0303 123 1113.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to us during the funding application process. However, if you do not provide the information, we may not be able to process your request.

Changes to this privacy notice

We may amend this privacy notice from time to time to keep it up to date and to ensure we comply with regulatory requirements. You should check this privacy notice regularly for updates. 

This notice was last updated on 22 July 2020.

 

Thank you to everyone for supporting the Baxi Heating Charitable Trust

TOP↑